Schools ICT have the following online safety documentation available:
Primary School Training:
Secondary School Training:
IMPORTANT - SPRING CENSUS 2017 - FILESET 502
Please be aware that you will need to download and import Fileset 502 in order to complete your Spring 2017 Census. You may have already imported fileset 501, however there have been problems found with this fileset and therefore you will need to import the updated Fileset 502. Please follow the instructions below:
Right click on the file below and choose Save Target As (might be different depending on which browser you are using). Save this file to anywhere on your machine, we would suggest J:\SIMSData\Inbox although it might automatically save to your downloads folder.
Find the saved zipped folder on your machine, right click on the zipped folder and choose Extract All.
In SIMS go to Tools > Setups > Import Fileset
Click on the yellow browse folder and navigate to your Fileset. You will need to open the unzipped folder then choose the Fileset from here. The filename will be 0502-StatutoryReturns-Spring2017_Update_Fileset.mfs and will be the only file showing in the folder. Click on this file then choose OK.
Once selected click Import Fileset.
You will now see a message which reads "Import successful. Please close SIMS.net and re-open it." At this point, please close out of SIMS and log back in. You are now ready to start your Census return.
When you load the Census screen by going to Routines > Statutory returns > School Census, you should see the correct Fileset number (502) at the top of the screen.
There has been a bit of confusion about using Egress and various confusing messages, we have written this to answer some of the most commonly asked questions.
What is the Egress Secure Email Service?
Egress (SES) is a way of sending secure emails by encrypting them, so the information and any attachments are secure.
Do I need to send secure emails?
From time to time schools are required to pass on personal pupil information via email to external agencies, other schools, parents, governors etc. To comply with the law, emails containing any personal data need to be sent securely.
Error code 9999
There is currently a known issue affecting Primary Schools with a Governance of Voluntary Aided, Foundation or Academy. These schools are getting error code 9999 along with the message "Module is missing. Software issue - contact your support organisation". This fault code is being incorrectly triggerred. Please see the latest on this below:
The DfE have now informed us that they will be correcting their COLLECT validation, but not their school validation. You should note that we have made it clear to the DfE that we are happy to revise our Fileset at any point to deal with DfE mistakes and that we believe that their correction of their mistakes in COLLECT validation but not in school validation creates an unnecessary burden for schools.
If you have received this fault code and you are a school with a Governance of voluntary aided, foundation or academy please authorise and return your Census file with this error included. The error will not show when it is uploaded to COLLECT and capita are not releasing a new Fileset to clear this error. If you are receiving any other fault codes, these will need to be cleared before authorising and sending your Census return up to county.
Queries 564Q and 566Q
In relation to this error (9999) you might also get queries 564Q and 566Q which state "Please check: Primary admission appeals figures should be provided and greater than 0" as well as "Please check: Infant admissions appeals figures have not been provided". These queries seem to be triggering incorrectly. Please ensure you have correctly filled in the admissions appeals area of the census return. if you still receive these queries, please authorise the census return with these queries included and confirm that you've had no admission appeals and the data is correct.
Query Code 1601Q
Schools who take on very young pupil's may receive the query 1601Q. The details of this query are as follows:
1601Q - Please check: Pupil's age is out of range for school Type. Check the pupil/student's date of birth in the basic panel on the Pupil Detail page. Amend the pupil/student's date of birth, if incorrect.
The school type is likely to be "infant and junior 5 - 11". The pupil's affected will be 2 year olds and in the year group E2. The census return might list the pupil's as 1 year olds and this relates to their age on 31/08/2016. This query is fine as long as the school have had approval to take those very young pupils. Please confirm you are happy with these queries when you authorise the Census return and send it with these queries included.
Please ensure you have imported Fileset 502 onto your SIMS system using the instructions provided in this link: http://www.schoolsict.co.uk/support/sims/census/1717-sims-spring-2017-census-fileset-502 Initially fileset 501 was released by Capita (as mentioned in the Census documentation) but this was quickly replaced by 502. If you have imported 501, you will still need to import 502. Without fileset 502 imported, you will receive the census error "1846 - Early years pupil premium must be recorded for all 3 year olds".
Table 19 of the Census Summary Report
The DfE have acknowledged that their calculation of the percentage of pupils who are persistent absentees (i.e. over absence rate of 10% or more) is incorrect and should be ignored.
Schools ICT will be supporting schools with the upgrade of the RM Finance Software to version 8.30.
In order to begin the process, please download the folder below to every PC or laptop that has RM Finance installed by clicking on the link and allowing the folder to download.
If you have any problems, please contact the Schools ICT Helpdesk on 01609 536086.
The current Management Information System (MIS) contract and Financial Accounting System (FAS) contract for North Yorkshire schools are coming up for renewal in April 2017. In response to requests from schools we have been looking at ways to give you more choice and more involvement when selecting the MIS system you feel best meets your needs for the future.
So we are changing the way we manage the contract and will be putting together a selection of fully vetted suppliers to select from.
By Christmas we’ll have interviewed, robustly tested, challenged and vetted all interested parties and come up with a shortlist of the most compatible MIS and FAS systems.
From January to April you will be able to assess the different systems on offer. We will be holding a number of “meet the supplier” days and be providing plenty of information and materials to help you make the right decisions for your School. There will be regular updates on the Schools ICT website and through your SmartSolutions Relationship Managers.
Once you have chosen your preferred system, we’ll help you though the process.
Training and support will be available for all the systems on the framework, brought to you by your trusted teams within NYCC -Schools ICT, and FMS.
Our aim is to give you the best choice for your school, at the best price and make it as easy as possible.